Minutes of Annual General Meeting
February 20, 2008
12 noon
Parksville Community Centre
In Attendance: Michelle Jones, Chair Bruce Cownden
Glenn McCurrie Denise Sakai
Kim Burden James Klassen
Joel McDaniel Duane Round
Susanne Hale Jeff Hale
Egon Kuhn Shirley Wright
Marjorie Picard Maureen Pilcher
Paul Barnes Bon Thorburn
Dave Willie
Guests: Councillor Wendy Maurer, Town of Qualicum Beach
Councillor Chris Burger, City of Parksville
Marilyn Hayden, Recording Secretary
Michelle Jones called the AGM to order at 12:10 P.M. and introductions were made around the table.
Approval of Minutes of AGM February 21, 2007
MOTION: Moved by Duane Round, seconded by Kim Burden to approve the February 21, 2007 AGM minutes as circulated.
Carried
Approval of President’s Report
MOTION: Moved by Bruce Cownden, seconded by Egon Kuhn to approve the President’s Report as circulated.
Carried
Approval of 2007 Financial Statement
Egon Kuhn, Treasure spoke to the 2007 Financial Statement stating that the deficit in the 2007 Financial Statement is due to unbudgeted items for expenses in marketing and a raise for the administrative secretary. 10 new members in 2008 would put the budget in good shape for 2008. Marilyn will include an application for membership with 2008 membership dues invoices going out to new members for the purpose of recruiting new members. There were no questions from the floor.
MOTION: Moved by Maureen Pilcher, seconded by Shirley Wright to approve the 2007 Financial Statement as circulated.
Carried
Notice of Motion
MOTION: Moved by Egon Kuhn, seconded by Duane Round that in accordance with Section 2e) of the Bylaws of the Oceanside Development and Construction Association in order to raise the necessary funds required to conduct the business of the Association for the 2008 fiscal year: Annual Membership dues be set at $160.00 for the period starting January 1, 2008.
Carried
Approval of 2008 Budget
MOTION: Moved by Kim Burden, seconded by Bruce Cownden to approve the 2008 Budget as circulated.
Carried
Receive Committee Reports
MOTION: Moved by Duane Round, seconded by Glenn McCurrie to receive the 2007 Committee Reports as circulated.
Carried
Duane Round stated that it is important to adhere to the marketing plan and suggested 2 advertorials in 2008. Michelle Jones presented a copy of the 2007 advertorial for members information.
Glenn McCurrie questioned whether HPO seminars were planned to take place in Parksville in 2008. Marilyn Hayden reported that the HPO seminar office has Parksville on their spring 2008 seminar list at the HPO expense for room rental with ODCA promoting the seminar.
Resignation of 2007 Executive Committee
· Following the resignation of the 2007 Board of Directors, Michelle Jones handed the chair over to Bruce Cownden to conduct the election of the 2008 Board of Directors.
Election of 2008 Board of Directors
Bruce Cownden presented a slate of members who had previously agreed to let their names stand for election to the 2008 Board of Directors.
President Michelle Jones
Vice President Karen Barry
Secretary Treasurer Egon Kuhn
Bruce Cownden called 3 times for nominations for each position from the floor. As no nominations were received from the floor, Bruce Cownden acclaimed the President, Vice President and Secretary/Treasurer as above elected by acclamation.
Bruce Cownden presented a slate of members who had previously agreed to let their names stand as Member’s At Large for election to the 2008 Board of Directors.
Glenn McCurrie Joel McDaniel
Maureen Pilcher Dave Bryan
Manley LaFoy Bruce Cownden
Bruce Cownden called 3 times for nominations from the floor for election to Member’s at Large.
Bon Thorburn agreed to let his name stand for election to Member’s at Large on the 2008 Board of Directors.
Bruce Cownden declared Glenn McCurrie, Joel McDaniel, Maureen Pilcher, Manley LaFoy, Bruce Cownden, Dave Bryan and Bon Thorburn elected as Director’s at Large by acclamation.
Kim Burden, Parksville Chamber representative and Dave Willie, Qualicum Beach Chamber will also sit on the board as liaisons.
Michelle Jones thanked outgoing Board of Directors; Helen Sims, Duane Round, Bernie Walsh, Bill Katerenchuk and Matt Breedlove for their commitment and service on the Board.
Michelle Jones stated that Helen Sims previously agreed to sit on the 2008 RDN Committee and Duane Round previously agreed to sit on the 2008 Marketing Committee.
The Board of Director’s Meeting is held the 4th Wednesday of each month, 12 noon at the Parksville Economic Development Office Boardroom.
Bruce Cownden moved that the AGM adjourn at 12: 35 P.M.