General Meeting Minutes
June 20, 2007 12 noon
Parksville Community Centre
In Attendance: Michelle Jones, Chair John Chew
Brian Johnson Glen Bryson
Tom Eardley Dan Jack
Rob Hoffman Bob Dean
Dave Bryan Sid Chow
Joel McDaniel Sheldon Saywon
Egon Kuhn Bud Shelly
Bruce Cownden Manley LaFoy
Duane Round Linda Rann
Marjorie Picard Shirley Wright
Guests: Councillor Wendy Maurer, Town of Qualicum Beach
Councillor Marc Lefebvre, City of Parksville
Nigel Gray, Planning Dept. City of Parksville
Gayle Jackson, Planner, City of Parksville
Marilyn Hayden, Recording Secretary
Michelle Jones called the meeting to order at 12:15 pm. and introductions were made around the table. Michelle introduced Gayle Jackson and Nigel Gray from the City of Parksville
Guest Presentation: Gayle Jackson & Nigel Gray
· 2 months ago the planning department reviewed the application form and clarified it with small changes.
· ODCA member, Manley LaFoy is a member of the Parksville Advisory Design Panel.
· Nigel Grey is handling the development permits for the city.
Questions
· Projects coming to the table are not all equal. Is it the intention for every minor project to complete the checklist?
o Gayle - All the checklist asks for is only what the planning department requires. Individual projects will be approached specifically.
o Nigel - A received simple site plan will not be required to meet all the requirements on the checklist.
· The checklist requirements are an onerous expense to the developer before the development permit application is approved.
o Gayle - Lobby the provincial government as it is legislation that we have to adhere to. If the ODCA provides a list the planning department will take before Council.
o Nigel – Looking for conceptual irrigation plans.
· There needs to be understanding on the level of stages for projects. There is no room for flexibility, time is money.
o Gayle – Provincial legislation limits flexibility and we are stuck with it.
· You can always ask for a performance bond.
o Nigel - You are asking for staged process.
o Gayle – Put something together for the pre-application process and she will take and present to Council. Form P registration.
o Councillor Marc Lefebvre – he will present ODCA recommendations for change to the planning committee.
o Gayle – the intention of the checklist is to be really exact about what is required.
· Can attest from sitting on the city design panel that it is horrible what some developers propose and submit.
o Nigel – Detail is what the city needs to complete a project.
· The checklist is too black and white with no room to move.
o Gayle – The checklist is designed to have all applications on the same page. Is there any lack of clarity regarding the checklist?
· Is there any chance of pre-application meetings?
o Gayle – Do not want pre-application meeting, trying to resist. Call on the phone for pre-application inquiries.
· What are the time lines for average applications?
o Gayle - Subdivision PLA 5-6 months
Rezoning ?
Simple 4 months
Development permits are speeding up depending on the application.
· Are you using contract consultants?
o Gayle – We tried and it slowed things down.
o Gayle – The planning department is also working on other things such as Affordable Housing, Sustainable Development and an OCP review.
Duane Round thanked Gayle and Nigel for attending the meeting and responding to questions.
Gayle Jackson and Nigel Grey departed the meeting at this time.